CENTRAL COUNCIL 2013

Greetings to everyone who will be attending Central Council 2013, which will begin Friday evening, June 7, 2013, with a gathering in the Ida A. Vanderbeck Chapel at 5:00 p.m., followed by a Welcoming Dinner at 6:00 p.m. in the Ethel Rebecca Holt Fellowship Hall.

To International Executive Committee, The Silver Cross Editor, International Department Directors, and Parliamentarian:

If you are a member of the Finance Committee (President, 3 Vice Presidents, Secretary, Treasurer, Parliamentarian, and Office Manager), please plan to arrive on Tuesday, June 4th (or by early Wednesday morning, June 5th) for our meeting Wednesday afternoon, starting at 1:00 p.m.

The rest of you should plan to arrive by Thursday evening, June 6th, in order for us to meet all day Friday, starting at 9:00 a.m. in the Memorial Museum. Probably after lunch, we shall break into two groups for discussions applicable to each, locations to be determined.

Other than those who are remaining to help prepare the houses for the season, you will be free to depart on Wednesday, June 12th, following a one-day retreat to wrap up details from the C.C. meetings, in addition to organizing plans for 2014 general convention. Those who live nearby in Ohio and West Virginia should feel free to leave after our session on Tuesday, if they so desire.

To Chautauqua Program Coordinator, International Historian, and International Committee Chairmen and their Committee Members who are also Central Council Members:

You should plan to arrive on Wednesday, June 5th, in order for the President and First Vice-President to meet with each committee Thursday, June 6th, starting at 8:00 a.m. in the Memorial Museum. Unless you are remaining to help prepare the houses for the season, you will be expected to depart on Tuesday, June 11th.

To those listed above:

Reports: Your typewritten report of the work accomplished is due to Ellen Williamson, secretary (ron.ellen.w@gmail.com); to your president (orderpresident24@comcast.net); to Mary Short, parliamentarian (wshort1328@aol.com); and to Chris at Headquarters iokds5@windstream.net) by May 15, 2013. Be prepared to give an informative, interesting, and upbeat oral report during the sessions. Your oral report must not exceed ten (10) minutes. (Your written report can be longer, as detailed as you wish, but not more than four pages please.) If you plan to use a Power Point in your presentation, please let me know so media arrangements may be made.

Schedule of Meetings of International Committees (to be held in the Memorial Museum on the second floor of Benedict):

Wednesday, June 5:
· Finance Committee 1:00-4:30 p.m.
· Parliamentarian 6:00-7:30 p.m.

Thursday, June 6:
· New Horizons 8:00-9:00 a.m.
· Membership Extension 9:00-10:00 a.m.
· Chautauqua Building 10:00-11:00 a.m.
· Bylaws 11:00-Noon
· Historian 1:00-1:30 p.m.
· Historian with Editorial 1:30-2:00 p.m.
· Long Range Planning 2:00-3:00 p.m.
· Headquarters 3:00-4:00 p.m.
· Special Projects 4:00-5:00 p.m.
· Nominating 4:00-5:00 p.m. (to meet with parliamentarian, place to be determined)

Friday, June 7:
· Chau. Program Coord. 8:00-9:00 a.m.
· Executive Committee 9:00 a.m.-Noon, 1:30-4:00 p.m., plus as needed during CC

To all Central Council Members (those members listed above and Life Members of Central Council):

Please be prepared to recommend members who will be attending the 2014 General Convention for the following convention committees:

1. Program Committee, Exec. Committee appoints the chairman – Four nominated from the floor
2. Tellers Committee – Five nominated from the floor
3. Credentials Committee – Three nominated from the floor, two of whom shall be members of the host branch
4. Resolutions Committee – Three nominated from the floor
5. Courtesy Committee – Three nominated from the floor
6. Six alternates will also be nominated from the floor, to fill in where needed.

Lodging- All scholarship houses will be available for LMCC's as space permits. We only have 52 beds and our group is growing, due to changes in our Bylaws. Because CC is being held pre-season to save costs for gate fees, as requested, spouses/guests must arrange for lodging either at the Hotel Atheneum or outside the gates. Denominational houses will be unavailable for occupancy. Some of the accommodations in Mayville include Chautauqua Suites (716/269-7829), Lakeview Hotel (716/753-2813), Snow Ridge Motel (716/753-2712), and Webb's Year Round Resort (716/753-2161). There are other motels in Jamestown and a campground nearby, if anyone wishes to bring a recreational vehicle.

Meals- The first official meal is complimentary to all CC members. Spouses/guests are welcome at their own expense. During Central Council, the cost of each day's breakfast and lunch will be shared. Members living in the houses and guests living elsewhere may share breakfasts, lunches, and dinners with us. The cost of the breakfasts and lunches in the Scholarship houses, will be $40 per person, Saturday through Tuesday morning. All dinners will be served in Fellowship Hall and the cost will be $10/person/night (Saturday-Monday).

Choir- Once again, Lee Anne Bruner, LMCC, Vice Chairman, New Horizons Committee and Betty Myers, LMCC, Director, Spiritual Life Department, have agreed to direct this wonderful group. Anyone who would like to participate in the 2013 Central Council Choir should indicate so on the enclosed form. Copies of music will be provided upon registration at Chautauqua.

Parking- After unloading, we ask that you park your car in the Chautauqua Institution's parking lot across the road from the Main Gate. There will be no fee.

Air Arrivals- The following air flights are available to:
Jamestown, NY US Air Express commuter via Pittsburgh, PA
Buffalo, NY Buffalo International Airport, 70 miles north of Chautauqua
Erie, PA Erie International Airport, 40 miles west of Chautauqua

Limo Service- If you supply your flight plans, we shall to arrange transportation from both the Jamestown and Erie Airports. For all Buffalo flights, you must make your own reservations for either a car rental or limo service. Although sharing a ride is cheaper, private pick-up is available. Giorgio's (Chautauqua Limousine) phone number is 1/800/695-5515. Once we receive your flight plans, we will let you know who else is planning to arrive and/or depart at about the same time. It will be your responsibility to contact that person to share a ride. (Please do not ask Chris or Larisa to handle this for you.)

Dress- As you already know, bring comfortable walking shoes, an umbrella, a raincoat, and a sweater or jacket. Dress is casual except for the church service on Sunday and the final evening communion service, when church attire is appropriate. Remember June in Chautauqua can be somewhat cool, sometimes downright cold.

Special Transportation Needs- If you require it, transportation will be available to assist with daily movements to and from Central Council activities. Please indicate on the reservation form your need for assistance.

Reservations- Your completed registration form along with your check payable to IOKDS, should be mailed to Sue Minter, 301 Ripley Road, Brookhaven, MS 39601, to be received by May 1, 2013. (Remember: accommodations in our houses will be available on a first-come, first-served basis.)

I look forward to seeing you at Central Council. Come with ideas to share. It will be an exciting time for fellowship and to re-energize for the challenges ahead in our multifaceted and changing world. Come help us seek "safe harbors," out of the force of the wind.

In His Name,

Joyce C. Cote
International President